AI Prompts for Every Stage of Hiring and People Management
HR teams across Southeast Asia juggle a wide range of writing tasks, from crafting job adverts that attract the right people to running fair performance reviews. AI tools like ChatGPT, Claude, and Gemini can take the first draft off your plate so you can focus on judgement and the human side of the work. The prompts below are grouped by task. Copy one, replace the bracketed variables with your own details, and paste it into your AI tool of choice.
A quick note before you start. AI output is a strong first draft, not a final decision. Always review for fairness, local employment norms, and your company policy before you use anything with candidates or staff.
Job Description Prompts
1. Full job description from a few details
Use this when you need a complete, well-structured job description fast. Great for new roles where you only have a rough idea of the responsibilities.
You are an experienced HR business partner. Write a clear, inclusive job description for a [JOB_TITLE] role at [COMPANY_NAME], a [INDUSTRY] company based in [LOCATION]. The role reports to [MANAGER_TITLE]. Include sections for About the Role, Key Responsibilities, Requirements, Nice to Have, and What We Offer. Keep the tone [TONE, e.g. warm and professional] and avoid jargon. Length around [WORD_COUNT] words.2. Rewrite a job ad to attract more applicants
Use this when an existing posting is getting few or low-quality applicants. It tightens the language and highlights what candidates actually care about.
Rewrite the job advert below to be more engaging and inclusive for candidates in [LOCATION]. Lead with the impact of the role and growth opportunities, use plain language, and remove any wording that could discourage qualified applicants. Keep it under [WORD_COUNT] words. Here is the current advert: [PASTE_JOB_AD]3. Short social job post
Use this to turn a long job description into a punchy LinkedIn or Instagram post that drives applications.
Turn this job description into a short, energetic social media post to attract applicants for a [JOB_TITLE] role at [COMPANY_NAME]. Include 1 hook line, 3 reasons to join, and a clear call to apply. Add 3 relevant hashtags. Keep it under 120 words. Job description: [PASTE_JOB_DESCRIPTION]Interview Question Prompts
4. Role-specific interview questions
Use this to build a balanced interview guide that tests both skills and culture fit.
You are a hiring manager interviewing for a [JOB_TITLE] role. Create 10 interview questions that assess [KEY_SKILL_1], [KEY_SKILL_2], and culture fit for a [COMPANY_VALUES] team. Mix behavioural and situational questions. For each question, add one line on what a strong answer looks like.5. Competency-based question set
Use this when you want structured questions tied to specific competencies, which makes scoring more consistent and fair.
Create a competency-based interview guide for a [JOB_TITLE] role. For each of these competencies, [COMPETENCY_1], [COMPETENCY_2], [COMPETENCY_3], write 2 questions using the STAR format and a simple 1 to 5 scoring rubric describing what weak, average, and strong answers sound like.6. Candidate screening summary
Use this to quickly turn messy interview notes into a clear, comparable summary for your hiring panel.
Summarise these interview notes into a structured candidate evaluation for a [JOB_TITLE] role. Include Strengths, Concerns, Skills Match, Culture Fit, and a recommendation of Advance, Hold, or Pass with one line of reasoning. Stay objective and flag anything that needs follow up. Notes: [PASTE_INTERVIEW_NOTES]Performance Review Prompts
7. Balanced performance review draft
Use this to turn a list of achievements and gaps into a fair, constructive review the employee can act on.
You are a supportive manager writing a performance review for [EMPLOYEE_NAME], a [JOB_TITLE] on my team. Based on these notes, write a balanced review covering Achievements, Areas for Growth, and 3 specific goals for the next [TIME_PERIOD]. Keep the tone constructive and specific, not vague. Notes: [PASTE_NOTES]8. Constructive feedback rephrasing
Use this when you need to deliver a difficult message clearly but kindly, without sounding harsh or evasive.
Rephrase this feedback so it is direct, kind, and easy to act on for a [JOB_TITLE]. Keep it honest, focus on behaviour and impact rather than personality, and end with one clear next step. Original feedback: [PASTE_FEEDBACK]Onboarding Prompts
9. 30, 60, 90 day onboarding plan
Use this to give every new hire a clear ramp-up plan, which improves retention and time to productivity.
Create a 30, 60, 90 day onboarding plan for a new [JOB_TITLE] joining [COMPANY_NAME]. Include goals, key people to meet, training to complete, and success measures for each stage. The team works [REMOTE_OR_OFFICE] and the role focuses on [MAIN_RESPONSIBILITY]. Present it as a clear table.10. Warm welcome email for a new hire
Use this to send a friendly, informative welcome that helps a new joiner feel prepared on day one.
Write a warm welcome email to [NEW_HIRE_NAME] who is joining [COMPANY_NAME] as a [JOB_TITLE] on [START_DATE]. Include what to expect on the first day, who they will meet, what to bring or set up, and a friendly sign off from [YOUR_NAME], [YOUR_TITLE]. Keep the tone welcoming and clear.Browse More Prompts
These HR prompts pair well with our business and email collections. For more ready-to-use templates across every workflow, browse the full library at PromptCraft Asia. Every prompt is free, uses fill-in-the-blank variables, and works on ChatGPT, Claude, and Gemini. No signup required.