AI Prompts for Every Corner of Your Notion Workspace
Notion is where a lot of teams keep their notes, projects, wikis, and databases, and Notion AI can do the heavy lifting on the writing and summarising that fills those pages. The prompts below are grouped by task. Copy one, replace the bracketed variables with your own details, and run it inside Notion AI, or paste it into ChatGPT, Claude, or Gemini and drop the result back into your page.
A quick note before you start. AI output is a strong first draft, not a final answer. Always review summaries and plans for accuracy against your source material before you share them with your team.
Meeting Notes Prompts
1. Clean summary from raw meeting notes
Use this to turn a wall of rough notes into a tidy summary with clear sections. Great straight after a call while everything is fresh.
You are a diligent assistant. Turn the raw meeting notes below into a clean summary with these sections: Key Decisions, Discussion Points, and Open Questions. Keep it factual and do not invent anything that is not in the notes. Meeting: [MEETING_TOPIC]. Notes: [PASTE_RAW_NOTES]2. Extract action items with owners
Use this to pull every task out of a meeting so nothing gets lost. It produces a list you can drop into a Notion database.
From the meeting notes below, extract every action item as a list. For each item, give the task, the owner, and the due date if mentioned. If an owner or date is missing, mark it as TBC. Format as a table with columns Task, Owner, Due Date. Notes: [PASTE_NOTES]3. Decision log entry
Use this to record important decisions in a consistent format your team can search later.
Write a decision log entry for this meeting. Include the decision made, the reason behind it, who approved it, and any alternatives that were considered and rejected. Keep it to a short paragraph. Meeting: [MEETING_TOPIC]. Context: [PASTE_CONTEXT]Project Planning Prompts
4. Project brief from a rough idea
Use this at the start of a project to turn a loose idea into a structured brief you can refine with your team.
Create a project brief for [PROJECT_NAME]. Include Objective, Scope, Key Deliverables, Milestones, Team Roles, and Success Metrics. The project runs for [DURATION] and the main goal is [MAIN_GOAL]. Keep each section short and clear. Present it as headed sections.5. Task breakdown for a goal
Use this to break a big goal into concrete tasks you can turn into a Notion board or checklist.
Break the goal below into a clear list of tasks and subtasks. Group them into logical phases, and for each task suggest a rough effort level of Small, Medium, or Large. Goal: [DESCRIBE_GOAL]. Constraints: [ANY_CONSTRAINTS].6. Weekly project status update
Use this to write a clear status update for stakeholders without spending twenty minutes on wording.
Write a weekly status update for [PROJECT_NAME]. Cover Progress This Week, What Is Next, Risks or Blockers, and Help Needed. Base it on these notes and keep the tone concise and confident. Notes: [PASTE_NOTES]Content Draft Prompts
7. Outline for a document or page
Use this to build a solid structure before you write, so a blank Notion page never slows you down.
Create a detailed outline for a [DOCUMENT_TYPE, e.g. product spec] about [TOPIC] for [AUDIENCE]. Give me the main sections and, under each, the key points to cover as bullet points. Keep it logical and easy to expand into a full draft.8. First draft from an outline
Use this to expand an approved outline into a readable first draft you can then edit in your own voice.
Write a first draft based on the outline below. Use clear, plain language and a [TONE] tone for [AUDIENCE]. Keep paragraphs short and use headings that match the outline. Outline: [PASTE_OUTLINE]Database Summary Prompts
9. Summarise a Notion database view
Use this to turn a long table of entries into a short written summary for a report or update.
Summarise the data below into a short written overview for [AUDIENCE]. Highlight the totals, the most common categories, any standout items, and one or two trends worth noting. Keep it under 150 words. Data: [PASTE_TABLE_OR_LIST]10. Turn a database into an insights list
Use this to pull the key takeaways from a database so your team sees the signal, not just the rows.
Review the records below and give me the 5 most useful insights, each as one sentence with a supporting number where possible. Then suggest 2 actions we should consider based on the data. Records: [PASTE_RECORDS]Browse More Prompts
These Notion AI prompts pair well with our productivity and business collections. For more ready-to-use templates across every workflow, browse the full library at PromptCraft Asia. Every prompt is free, uses fill-in-the-blank variables, and works on Notion AI, ChatGPT, Claude, and Gemini. No signup required.